Why Branch Registration in the Netherlands is Important to consider as option to enter a new market
Registering a branch is an efficient, cost-effective way to expand your business into a foreign market. The Netherlands, with its robust...
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This article will explain you in detail, how you can apply for an EORI number in The Netherlands.
In order to process the import of goods at customs (port or airport in The Netherlands), it can be required to have an EORI number (customs ID number).
You need it when you do business across the border and then deal with Customs. For example, if you have to file a declaration. In the Netherlands you also use an EORI number if you have an excise license.
The EORI number ensures faster data exchange in the EU. That works efficiently. Not only for Customs, but also for you.
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Only for 'market participants'
EORI numbers are available for legal entities, such as a BV. But also for natural persons with a company - the sole proprietorship.
The EORI number is assigned by the Member State where the economic operator is established. An EORI number issued in 1 of the Member States is valid in all Member States. Dutch Customs informs all market participants who receive a Dutch EORI number in writing about this number.
EORI numbers are only issued to a legal unit. As a result, branches (business units of a legal unit) are not assigned an EORI number.
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When do you need the EORI number?
You need the EORI number when you file a declaration or apply for a permit. You also need an EORI number if you have the declaration made.
In most cases, you would apply for an EORI number, once your VAT number is active. A business can only have one active EORI number within the EU unless the business has also registered for a separate VAT number.
It takes approximately 3-5 working days to activate the EORI number, in case your company’s VAT number is already active.
IMPORTANT FACTS
A fiscal unit may not apply for an EORI number, but the underlying entities.
The company must have a valid legal form.
EORI numbers are available for legal persons, such as eg. But also for natural persons with a company - the sole proprietorship.
Branches do not receive their own EORI number, but use the number of the head office.
Do you want to know if an EORI number actually exists? Then do an EORI number check. Go to the EU database and enter the number. The EORI check then shows whether the number is valid.
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How to get your EORI number
Do you or your customs broker only file a customs declaration in the Netherlands? In that case you can compile the EORI number yourself when you file a declaration for the first time or have it submitted, or apply for a permit at Customs. You can also apply for the EORI number via the application form mentioned below.
Do you also file a declaration abroad? Then you must always request the number.
In case you only file customs declaration in the Netherlands, you can compile your EORI number yourself:
Start your EORI number with 'NL'.
Put your RSIN behind 'NL'. Do you run a sole proprietorship? Then enter your citizen service number (BSN) here.
Does your RSIN / BSN consist of less than 9 digits? Then put as many zeros in front of your RSIN / BSN until the number consists of 9 digits.
You can use your EORI number immediately, and you do not have to provide it to the tax & Customs Administration. They can check and register the number automatically when you use it for the 1st time in your declaration or application for a permit.
With the form below you apply for an EORI number for companies with the head office in the Netherlands. You can also give permission for your name and address data to be displayed in the EORI database of the European Commission.
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TUTORIAL Apply for your EORI number in the Netherlands
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Complete this form on your computer. For this you need Adobe Reader 9.0 or higher. Afterwards:
Fill in the form digitally (not by hand).
Mail the form (without putting your signature) to the e-mail address stated in the form.
If you fill in the form on your computer, it can be processed automatically by the Tax & Customs Administration to avoid delays (due to a large flow of requests due to Brexit).
Our tutorial will provide you full translations of the complete form, and instructions on how to complete it.
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Category | Business Formation
This article will inform you on the different types of Dutch legal entities
How to start a sole proprietorship in the Netherlands in a few simple steps.
A holding company is really just a BV (Private Limited Company).
In this article we will explain you the details of the Formation Deed, and why they are so important.
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Our Services
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What is House of Companies?House of Companies is in first instance a new concept in offering flexible office solutions and registered office addresses, covering more than 4.000 locations. Aside from full service office facilities (from dealing with your mail, to answering the phone) , we offer a ‘branch out membership’ which provides you the tools to start a new business, or keep your business running, at the lowest costs possible. House of Companies is located at an amazing mansion, on a 50.000m2 estate in the Netherlands offering room for hundreds of companies. But we also offer +4.000 locations in cooperation with partners.
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Can anybody use the services of House of Companies?Yes, basically anybody can use the services of the House of Companies. Even if you are not an entrepreneur yet! Our services are very low-key which allows companies of any sizes to expand overseas. We do have a strict onboarding process in place, and don’t deal with companies focused on tax avoidance, or who have operations in sanctioned countries, as well as certain sensitive industries.
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Is using a registered office address legal?Yes, 100% legal! Our team has over 10 years experience in providing registered office services, and our locations meet the standards of the Dutch Chamber of Commerce. Our locations provide a full time reception, and our locations are always able to provide you a working space when need be.
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Do I pay taxes when I use a virtual office in the Netherlands?A ‘virtual office’ typically does not pay taxes (yet). This is not due to a special tax status, but simply because a virtual office has no actual operations (or substance) yet (or has not started to make a profit, doing sales, or employing staff). In fact, a ‘virtual office’ is typically considered a ‘representative office’ and is not required to be registered at the Chamber of Commerce. Such requirements might change, once you perform any actual services from the Netherlands, or goods are stored and processed here. In case of doubt, it might be necessary to discuss your situation with a lawyer or accountant, but much information on this topic is available in our Dashboard.
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Does a Dutch company require a local address?In many cases a local company registration requires a local business address. Especially in (Western) European countries this is very common. There are some exceptions, especially in case of a branch registration (or a representative office). A registered office address is required to receive official government letters, and in come cases also to open a local corporate bank account.
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Can my Dutch business open a bank account?Yes, a business dealing on the Dutch market can also open a corporate bank account. However, this is becoming more challenging. House of Companies can inform you about European banks that can open bank accounts for any kind of European entity, without a visit to the bank required.
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When is a registered office address convenient for me?A registered office address is convenient for any kind of business, that is planning to expand to a new market, and is taking it step by step. A registered office address (or virtual office) allows you to explore a new market, while limiting your expenses. It’s not about being ‘virtual’, but it’s about avoiding as much bureaucracy and legal expenses as you can, while your business is not yet at its full capacity. Our tools allow you to get an understanding of the legal framework of a country, so you are able to make the decisions for yourself, rather than having to rely on an accountant or lawyer.
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Can I really submit my corporate tax return myself, without any charges?"Yes, anybody can submit their corporate tax return themselves, without any help from an accountant. Our Dashboard provides you the detailed information, step by step, on how to login to your online Tax Portal, and to file your tax return. Obviously, the more complicated your company activities (and transactions) the more complex your tax return will look like. But if you have almost no operations, then you can save thousands of euros in accounting fees, without requiring any accounting skills! Once your company grows, we offer more detailed information, so you can learn along the way. Or you can decide to involve an accountant at that stage.
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