Why Branch Registration in the Netherlands is Important to consider as option to enter a new market
When you manage a Dutch company, or if you are planning to employed by a Dutch company, it’s required to obtain a BSN number in the Netherlands. The BSN (also called the RNI) can be considered your personal Tax ID, and is meant for individuals only. Your Dutch company, if any, will have a separate identification number.
A BSN number is not required in order to start a business in The Netherlands. However, once your dutch business is up and running, your might get in a situation in which a BSN number is required. For example, if you will be on the payroll of the company, and when you represent the company in order to open a bank account in the Netherlands. Although not all banks require this, the main purpose of the BSN number is to check if you (as director) are a resident.
However, anybody can apply for the BSN number in The Netherlands, even if you don’t have a valid residency permit, and you are a non-EU national.
You will be able to obtain a specific BSN number which is used for non-resident, but require a BSN to deal with certain affairs.
Are you not living in the Netherlands or for a period of less than 4 months? Then you can register as a non-resident in the Personal Records Database (BRP). You do this at a municipality with a counter for non-residents (RNI municipality). You will receive a citizen service number (BSN) after registration.
To apply for a BSN number in the Netherlands, you typically have to visit the City Council in which you will become resident (or when you will stay).
It's also possible to apply for a BSN number remotely, via the tax authorities in the Netherlands, but this can take upto 8 weeks.
In case you visit the City Council, you will obtain the Dutch BSN immediately, but you will have to schedule an appointment in advance.
When should you apply for a Dutch BSN number as a non-resident?
You can choose to apply for a BSN number if
you live abroad and need a citizen service number (BSN) for matters that you arrange with the Dutch government.
you come to live in the Netherlands for a maximum of 4 months for study or work, for example.
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How to apply for a BSN number in the Netherlands
Make an appointment at one of the 19 municipalities with a counter for non-residents. Also view the municipality's RNI registration information.
Take a valid proof of identity with you.
Also state your home address in the country of origin at the counter.
Registration is free of charge
Do you not speak Dutch, English or German? Then take an interpreter with you.
When registering a child under the age of 16, also need to bring:
a valid ID of your child
a birth or recognition certificate stating that you are the parent of the child. Check with the municipality what conditions this document must meet.
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Our Services
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What is House of Companies?House of Companies is in first instance a new concept in offering flexible office solutions and registered office addresses, covering more than 4.000 locations. Aside from full service office facilities (from dealing with your mail, to answering the phone) , we offer a ‘branch out membership’ which provides you the tools to start a new business, or keep your business running, at the lowest costs possible. House of Companies is located at an amazing mansion, on a 50.000m2 estate in the Netherlands offering room for hundreds of companies. But we also offer +4.000 locations in cooperation with partners.
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Can anybody use the services of House of Companies?Yes, basically anybody can use the services of the House of Companies. Even if you are not an entrepreneur yet! Our services are very low-key which allows companies of any sizes to expand overseas. We do have a strict onboarding process in place, and don’t deal with companies focused on tax avoidance, or who have operations in sanctioned countries, as well as certain sensitive industries.
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Is using a registered office address legal?Yes, 100% legal! Our team has over 10 years experience in providing registered office services, and our locations meet the standards of the Dutch Chamber of Commerce. Our locations provide a full time reception, and our locations are always able to provide you a working space when need be.
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Do I pay taxes when I use a virtual office in the Netherlands?A ‘virtual office’ typically does not pay taxes (yet). This is not due to a special tax status, but simply because a virtual office has no actual operations (or substance) yet (or has not started to make a profit, doing sales, or employing staff). In fact, a ‘virtual office’ is typically considered a ‘representative office’ and is not required to be registered at the Chamber of Commerce. Such requirements might change, once you perform any actual services from the Netherlands, or goods are stored and processed here. In case of doubt, it might be necessary to discuss your situation with a lawyer or accountant, but much information on this topic is available in our Dashboard.
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Does a Dutch company require a local address?In many cases a local company registration requires a local business address. Especially in (Western) European countries this is very common. There are some exceptions, especially in case of a branch registration (or a representative office). A registered office address is required to receive official government letters, and in come cases also to open a local corporate bank account.
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Can my Dutch business open a bank account?Yes, a business dealing on the Dutch market can also open a corporate bank account. However, this is becoming more challenging. House of Companies can inform you about European banks that can open bank accounts for any kind of European entity, without a visit to the bank required.
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When is a registered office address convenient for me?A registered office address is convenient for any kind of business, that is planning to expand to a new market, and is taking it step by step. A registered office address (or virtual office) allows you to explore a new market, while limiting your expenses. It’s not about being ‘virtual’, but it’s about avoiding as much bureaucracy and legal expenses as you can, while your business is not yet at its full capacity. Our tools allow you to get an understanding of the legal framework of a country, so you are able to make the decisions for yourself, rather than having to rely on an accountant or lawyer.
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Can I really submit my corporate tax return myself, without any charges?"Yes, anybody can submit their corporate tax return themselves, without any help from an accountant. Our Dashboard provides you the detailed information, step by step, on how to login to your online Tax Portal, and to file your tax return. Obviously, the more complicated your company activities (and transactions) the more complex your tax return will look like. But if you have almost no operations, then you can save thousands of euros in accounting fees, without requiring any accounting skills! Once your company grows, we offer more detailed information, so you can learn along the way. Or you can decide to involve an accountant at that stage.