Why Branch Registration in the Netherlands is Important to consider as option to enter a new market
Registering a branch is an efficient, cost-effective way to expand your business into a foreign market. The Netherlands, with its robust...
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In addition to the (quarterly) VAT return, your Dutch business might be required to submit the declaration of intra-Community transactions, which involve all services and supplies to other EU countries.
Do you export services or goods to companies in other EU countries? Then you are obliged to submit an ICP declaration .
ICP Filing in the Netherlands is usually done in combination with a VAT return. In the declaration, you indicate which part of your performance was directed to other EU countries. The data of those business transactions is exchanged between EU countries. The Tax and Customs Administration then checks the transactions on the basis of the ICP declaration.
Here you enter all intra-Community supplies and intra-Community services for customers who have to file a VAT return in other EU countries. You must also state the value of your own goods that you have brought to another EU country on the ICP declaration. We call this fictitious intra-Community supplies.
European legislation changes the threshold for filing ICP (Intra-Community Performance) declarations as of 1 January 2016. Where this threshold is currently at € 100,000 per quarter, this threshold is lowered to € 50,000 per quarter. This is about the total amount, excluding VAT.
As a result of the lowering of the threshold, more entrepreneurs now have to submit an ICP declaration every month.
Do you transport goods to another EU country and do you deliver these goods to an already known customer later? Then you no longer need to register in the EU country of arrival from 1/1/2020. You can specify this transfer in the ICP declaration via the new Transfer of stock on demand scheme.
The Dutch abbreviation ‘ICP’ (in Dutch is: Intracommunautaire Prestaties) stands for ICT; Intra-Community Transactions.
What kind of transactions are relevant for your ICP/ICT declaration?
You are obliged to declare ICP about your:
intra-Community supplies
intra-community services
transferring own goods to another EU country
transfer of stock on demand
You indicate intra-Community deliveries in the period of the invoice date. You indicate intra-Community services in the period in which you provided the service. You do not have to submit an ICP declaration if you have not supplied anything in a period. You transfer stock on demand in the period in which the transport of the goods started.
Compare the ICP declaration with your VAT return
The supplies and services that you state on the ICP declaration are a specification of the amount that you enter in section 3b of your VAT return. The total of the ICP declaration must therefore be equal to the amount that you enter over the same period in your VAT return under Section 3b 'Deliveries to / services in countries within the EU'.
Correct previous declaration
Have you made a mistake? You can correct this by entering the correct information in the following ICP statement. Does your customer not accept the goods and send them back? You can read how to correct your declaration at Your customer does not accept the goods.
IMPORTANT FACTS
From 1 April 2020, it is mandatory to state the transfer of stock on demand in your ICP declaration. You do this in the section "Transfer of stock on demand". From that moment on, the notification is also retroactively mandatory for periods from 1 January 2020. Do you submit a statement per month? Then you will process the notification for the previous months in your declaration for March.
Are the services in your customer's country taxed with 0% VAT or exempt? Then you should not mention them in this statement.
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When should you submit the ICP declaration?
Do you supply goods? Depending on your situation, you will need to declare ICP in one of these periods. Are you a service provider? In that case, you are free to choose the period for which you declare ICP.
The period (period) for which you can declare an ICP depends on whether you supply goods or services. If you supply goods and services, you can submit ICP declarations over various periods.
You deliver goods
You can submit the ICP declaration on goods per month, per quarter or per year. If you wish to declare an ICP per quarter, as of 1 January 2016 you may not deliver more than € 50,000 (€ 100,000 in 2015) per quarter. This is the threshold amount. If you want to declare ICP annually, you must have a permit.
ICP Filing per month
You can always submit your ICP declaration per month. However, you must submit your ICP declaration per month if you deliver more than € 50,000 (€ 100,000 in 2015) of goods per quarter.
ICP Filing per quarter
You may submit your ICP declaration on a quarterly basis if you have not exceeded the threshold in the quarter for which you want to submit an ICP declaration and in each of the previous 4 quarters. If you deliver more than the threshold amount for goods in a quarter, you must submit your ICP declaration per month from that quarter. How you declare the quarter in which you exceed the threshold amount depends on when you exceed the threshold amount:
You exceed the threshold amount in the 1st month of the quarter. You submit your ICP declaration for this quarter in 3 separate ICP declarations: 1 per month.
You exceed the threshold amount in the 2nd month of the quarter. You submit your ICP declaration for this quarter in 2 separate ICP declarations: 1 for the first 2 months of the quarter and 1 for the last month.
You exceed the threshold amount in the 3rd month of the quarter. This quarter you submit an ICP statement for the entire quarter. After that, you declare ICP per month.
You may again submit a ICP declaration per quarter, if you have not delivered more than the threshold amount of goods per quarter in 4 consecutive quarters. You may then submit a quarterly statement again on the 5th quarter if you have not exceeded the threshold amount in that quarter.
ICP declaration per year
Do you want to declare ICP annually? Then you must have a permit. You can read the conditions for this permit under Requesting permission for the ICP annual statement.
You provide services
You can submit the ICP statement about your services per month, per quarter or per year. If you want to submit your ICP declaration each year, you must have a permit. You can read the conditions for this permit under Requesting permission for the ICP annual statement.
You supply goods and services
If you supply both goods and services, you can declare ICP separately about the goods and services. This is not necessary in 1 statement ICP. For example, you can submit a ICP declaration for your goods per month. And for your services every quarter. But you can also do your goods and services in 1 ICP declaration. You then follow the rules that apply to the ICP declaration on goods.
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What is House of Companies?House of Companies is in first instance a new concept in offering flexible office solutions and registered office addresses, covering more than 4.000 locations. Aside from full service office facilities (from dealing with your mail, to answering the phone) , we offer a ‘branch out membership’ which provides you the tools to start a new business, or keep your business running, at the lowest costs possible. House of Companies is located at an amazing mansion, on a 50.000m2 estate in the Netherlands offering room for hundreds of companies. But we also offer +4.000 locations in cooperation with partners.
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Can anybody use the services of House of Companies?Yes, basically anybody can use the services of the House of Companies. Even if you are not an entrepreneur yet! Our services are very low-key which allows companies of any sizes to expand overseas. We do have a strict onboarding process in place, and don’t deal with companies focused on tax avoidance, or who have operations in sanctioned countries, as well as certain sensitive industries.
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Is using a registered office address legal?Yes, 100% legal! Our team has over 10 years experience in providing registered office services, and our locations meet the standards of the Dutch Chamber of Commerce. Our locations provide a full time reception, and our locations are always able to provide you a working space when need be.
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Do I pay taxes when I use a virtual office in the Netherlands?A ‘virtual office’ typically does not pay taxes (yet). This is not due to a special tax status, but simply because a virtual office has no actual operations (or substance) yet (or has not started to make a profit, doing sales, or employing staff). In fact, a ‘virtual office’ is typically considered a ‘representative office’ and is not required to be registered at the Chamber of Commerce. Such requirements might change, once you perform any actual services from the Netherlands, or goods are stored and processed here. In case of doubt, it might be necessary to discuss your situation with a lawyer or accountant, but much information on this topic is available in our Dashboard.
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Does a Dutch company require a local address?In many cases a local company registration requires a local business address. Especially in (Western) European countries this is very common. There are some exceptions, especially in case of a branch registration (or a representative office). A registered office address is required to receive official government letters, and in come cases also to open a local corporate bank account.
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Can my Dutch business open a bank account?Yes, a business dealing on the Dutch market can also open a corporate bank account. However, this is becoming more challenging. House of Companies can inform you about European banks that can open bank accounts for any kind of European entity, without a visit to the bank required.
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When is a registered office address convenient for me?A registered office address is convenient for any kind of business, that is planning to expand to a new market, and is taking it step by step. A registered office address (or virtual office) allows you to explore a new market, while limiting your expenses. It’s not about being ‘virtual’, but it’s about avoiding as much bureaucracy and legal expenses as you can, while your business is not yet at its full capacity. Our tools allow you to get an understanding of the legal framework of a country, so you are able to make the decisions for yourself, rather than having to rely on an accountant or lawyer.
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Can I really submit my corporate tax return myself, without any charges?"Yes, anybody can submit their corporate tax return themselves, without any help from an accountant. Our Dashboard provides you the detailed information, step by step, on how to login to your online Tax Portal, and to file your tax return. Obviously, the more complicated your company activities (and transactions) the more complex your tax return will look like. But if you have almost no operations, then you can save thousands of euros in accounting fees, without requiring any accounting skills! Once your company grows, we offer more detailed information, so you can learn along the way. Or you can decide to involve an accountant at that stage.
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